acquire how to apply Microsoft Teams decent can relieve you mickle of fourth dimension . It has a build up - in whiteboard , video chat functionality , team organization tools , and integrates well with theMicrosoft 365 productiveness cloudand its suite of useful applications .
With both educational and business interactions progressively moving online , it is more crucial than ever to effectively communicate and organize with tumid groups to attain vulgar goals , impart knowledge , and create a productive environment for work and learning . translate on to study more about how to employ squad .
What is Microsoft Teams?
Created by Microsoft as a collaboration app , Teams compound the good features from Microsoft Classroom and Skype for Business to create a syllabus open of file storage , app desegregation , videoconferencing , instant messaging , VoIP calling , and farinaceous organization of team and collaborators .
Teams has more than270 million usersaround the world and is the most pop quislingism app with business sector . However , it is not only a business app . More than 1 million people use Teams as their primary messaging app as well .
The app itself is packed with functionality . For newcomer , people can silo different parts of their lives into self-governing Teams . For example , a individual could have personal chats and workplace chats independent of each other . These are the nuts and bolts ofwhat Microsoft Teams is .
Each Team has one - on - one chats ( called Chats ) , group chats ( called Teams Channels ) , file communion , chemical group whiteboards , and video calling with up to 100 people . There ’s also the power to schedule events directly in the app so everybody involved find it in their calendars , and drug user can set reminders in the app .
ultimately , there ’s the power to customise visibility word-painting for both somebody and total grouping , and users can set their availability condition directly in the app so others do it if they ’re around or not .
How to install Microsoft Teams on PC
Microsoft Teams is free to use . However , if you want to unlock full functionality with unlined syncing between OneDrive , Calendar , To Do , and other Microsoft apps , you ’ll want a Microsoft 365 account . For mobile gimmick , plainly head to the App Store , hunting for " Microsoft Teams , " and put in the app .
Most modern Windows PCs come with Teams pre - install . However , if your computer does n’t have it , the cognitive process is aboveboard .
whole step 1 : Download team fromMicrosoft .
Step 2 : execute the downloaded file and follow the on - sieve instruction toinstall Microsoft Teams .
Step 3 : Sign in with your Microsoft accounting when Teams open .
How to set up Teams for individuals
Teams is a fantastic communicating dick for quotidian manipulation . Not only can you make video vociferation with your loved ones , but you could also text them via SMS directly from Teams !
set it up is straightforward and should only take a minute or two .
dance step 1 : In Windows , unfastened theStartmenu and selectTeams . On Mac , launch the Launchpad and click onTeams .
pace 2 : Sign in with your Microsoft report .
How to set up Teams for organizations
business and administration can set up Teams just as easily as individuals . The dispute is that the organization will need to invite fellow member to fall in its Team . This physical process is simple enough , but each person on the team will require to install and set up squad on their end .
arrangement will also need an active Microsoft 365 Business or Enterprise subscription to work , and they ’ll need a valid domain name . Another matter to observe is the full Business or endeavor versions of Teams are not uncommitted for academic origination .
Once all squad members have Teams installed , setting up Teams for everybody to use is simple . Here ’s how :
stone’s throw 1 : OpenTeamsfrom the Start bill of fare or Launchpad ( on Mac ) .
measure 2 : SelectSign up for Teams .
Step 3 : Enter your governance ’s identity and pressNext .
Step 4 : Enter your details , then selectSet up team .
gradation 5 : ask in your team to join your organization .
Microsoft will netmail you a data link you’re able to use to take in your team members , or you’re able to tap theTeamsicon on the left - side menu and selectInvite peopleat the bottom .
How to chat in Teams
Chatting is arguably Teams ' strongest courtship . Whether as an individual user or as part of an organization , chats keep you link .
Microsoft Teams has the same chatting capabilities you would expect to find in other chat apps such as WhatsApp and iMessage . It is also a strong competitor to Slack when it comes to squad - based Old World chat . You ’ll find the app fairly straightforward to use .
Step 1 : SelectChatfrom the left - side bill of fare barroom .
Step 2 : SelectNew Chatfrom the small box with a playpen above it . You ’ll regain this in the Chat window to the right wing of the carte measure .
dance step 3 : Type the name of the person or hoi polloi with whom you wish well to chatter in the " to " field .
Teams will automatically suggest people in your organisation or your contact list .
Step 4 : Write your message in theType new messagefield .
you may easily find all your chats in theChatmenu . Teams will keep them the import you begin a new chat .
How to use Channels in Teams
Channels are department of your squad where you may keep everything organized by subject , project , etc . However , they are called Teams , not transmission channel . Yet when it comes to utilisation , Microsoft calls them Channels , and the overall organization is the " Team . " It ’s confusing , we live .
Channels ( or Teams ) are big chemical group schmoose where entire team of hoi polloi ( there it is again ) can message each other , contribution files , join video conference , and more . Admins can set roles within the team , such as Team Owner and Team Member . They can also designate moderator to wangle subject on the distribution channel … err , team .
Each team mechanically comes with a " general " communication channel , but if you ’re escape a business , you ’ll plausibly desire to break that down into more focussed silos . Here ’s how .
footprint 1 : tap theTeamsicon in the left over - side menu taproom .
footprint 2 : ClickJoin or create a Teamat the bottom of the filmdom .
gradation 3 : Choose whether to create a teamFrom scratchorFrom a Group or Teamto add any existing group or squad contacts .
Step 4 : SelectPrivate , Public , orOrg - widefor your Team ’s concealment level , then record a name and description .
Step 5 : SelectCreate Teamto stop the summons . We have a more in - depth spirit athow to create a squad in Microsoft Teamsif you wish well to explore the pick further .
How to share files in Teams
One of Microsoft Teams standout features is the ability to share Indian file large and little with your intact organization . OneDrive and Sharepoint can be embed mightily into the program , giving you quick access to your cloud filing cabinet on every gimmick .
Step 1 : From a schmoose window , select theAttachicon resemble a paper clip and click eitherOneDriveorUpload from my reckoner . you’re able to also replicate and paste the sharing URL into the compose - message box .
Step 2 : divvy up file is on the dot the same for channels , but the Attach options also include late and Browse Teams and Channels .
footstep 3 : After the Indian file finishes attaching , selectSendto apportion your single file .
How to use a whiteboard in Teams
Whiteboard access is one of the new accession to Microsoft Teams , and it turns the platform into a productivity powerhouse for businesses and organisation . you’re able to brainstorm , make diagrams , and doodle senselessly while everyone look out .
The Whiteboard function is only available during a team coming together . However , admins will first need to start the ability .
Step 1:(Admins only)Visit the Microsoft Teams Admin Center - opens in a web page .
Step 2 : ClickSettings .
Step 3 : SelectServices and attention deficit hyperactivity disorder - In .
footfall 4 : Scroll down toWhiteboard .
Step 5 : ToggleTurn Whiteboard on or off for entire organizationto " on . "
Step 6 : maneuver to theTeamsicon in the leftover - side menu bar of the Teams app .
Step 7 : Find the Team ( aka Channel ) with whom you require to partake in a whiteboard .
Step 8 : select the * Meet now * picture on the top - right corner of the Team chat ( it looks like a film camera ) .
Step 9 : Name your get together and pressJoin now .
Step 10 : Once in the meeting , selectShare .
Step 11 : In the Whiteboard plane section , selectMicrosoft Whiteboard .
How to schedule events in Teams
you may easily schedule encounter and live events in Teams . and every appendage will be notified . Once they accept , the meeting or event will appear in their Microsoft 365 calendar . you’re able to do this with recurring events as well .
Step 1 : Go to theTeamstab in the left - side menu bar .
Step 2 : Choose the team with whom you desire to have a meeting .
gradation 3 : cluck onSchedule a meetingunder the chat boxwood .
Step 4 : SelectCalendaron the left-hand side of the group meeting pop - up .
footprint 5 : Click onNew meeting .
Step 6 : Select the day of the month and fourth dimension for the coming together from the pop - up .
Step 7 : SelectSave .
measure 8 : instead , you’re able to use the Scheduling Assistant to help you get hold the best time for a meeting with all the team extremity .
Scheduling Assistant is what Microsoft has down with Cortana , their now - defunct practical assistant . Select this choice , and the assistant will show you the free and busy times of your squad members .
How to make video calls in Teams
Teams allows you to make one - on - one video call or acquit group television yell with up to 100 player . Everyone can jaw , partake in single file , and work on a whiteboard during these calls .
stone’s throw 1 : From your chat listing , select theNew chatbutton .
footstep 2 : Enter the name or name of your tangency into theTofield at the top of the chat .
Step 3 : Select theVideo callbutton resemble a camera to take off a call . Note that you canrecord a Microsoft Teams meetingif this is required for review afterwards .
How to share your screen in Teams
you could share your covert with squad members during a Teams video call . The summons is sluttish . Here ’s how .
Step 1 : Afterjoining a Teams meeting , clickSharein the center of the filmdom , then select the window , text file , or screen to portion out .
pace 2 : When finished , clickStop sharingin the bottom right .
Note that a red mete appears around any content that you are actively sharing .
How to check your messages and notifications on Teams
The Activity provender serves as a one - stop shop for watch all messages , whether you joined or were give control of a squad , respond to your posts as well as posts you ’ve liked , suggest posts , and trending posts . You will receive a notification in both the Chat fare and Activity provender when you have a message , but other notifications can be find only under Activities .
Any diabetes mellitus send out between individuals or groups will remain private , whereas beam a message in a channel will induce a telling to seem in your natural process feed . Channel content can also avail you post preview circuit board that detail activities on the Teams app .
Note that if you are unavailable , you canset an out of agency message in Microsoft Teams .
How to change your settings on Teams
While Teams proffer a plethora of options including speech , keyboard crosscut , and app preferences , here ’s how to set up up the three most important preferences . Namely , how to exchange your profile picture , configure your privacy configurations , and take a theme .
Step 1 : Select yourAccount iconin the top - right recess .
How to change your profile picture on Teams
footstep 1 : From theSettingsmenu , selectEdit profile .
footfall 2 : Select theUpload picturebutton to open a File Upload window .
Step 3 : Select your new image , and get through theOpenbutton to upload your photo .
Step 4 : SelectSave .
How to change your privacy settings on Teams
Select theSecuritytab to adapt your security preferences , include Do Not Disturb , priority access , call - blocking , register receipts and survey involution .
Note that if you commute the read reception setting , you will have to come together all chat for the preferences to take clutch .
How to choose a theme on Teams
Step 1 : From the Teams app , select yourAccount iconin the upper - right corner to open up the principal menu and clickSettings .
Step 2 : Select theGeneraltab and decide betweenDefault , Dark , andHigh Contrast .
How to send an SMS with Teams
The slap-up thing about Microsoft Teams is its power to send Master of Science messages to non - Teams user . This function is a perk to using a personal Teams account that businesses do n’t have .
Step 1 : tap theChattab in left - side menu .
Step 2 : SelectNew Chat .
Step 3 : Enter your recipient role ’s phone identification number in theTo : field .
Step 4 : Enter a name for your contact . They wo n’t see the name you assign — this is solely for your use .
Step 5 : Type a message and send it .
Teams is jam - packed with functionality for governing body and individuals . Microsoft has intelligibly separated it from contender like Slack by add a innkeeper of lineament , from Whiteboard toSMS message in Teams . It ’s no wonderment Teams is one of the most used business applications in the world today .
